Kirby SubTemplate

July 10, 2008 -- Posted by the City of Kirby Texas on Monday, July 14 2008

MINUTES
KIRBY CITY COUNCIL
WORKSHOP MEETING ON JULY 10, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 6:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek dispensed of the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek
Mayor Pro-Tem Grant
Council Member Pierce
Council Member Lehman
Council Member Duffek
Council Member Wilson
Council Member Spradling

4. Citizen Participation:

There were not any citizens signed up to be heard.

5. Workshop:

a. Department Head briefings

1. Public Works – Sidney Lankford,
Superintendent

• Increased main breaks
• Increased street repairs
• Landscape areas repairs made
• Preparing for City clean up
• Purchased software for animal control
• Restrooms at Friendship Park in full
operation
• Slide replaced at Friendship Park
• Diving board installed at city pool

2. Police Department – Chief Rick Crespo

• Reported several service calls, incidents,
and citations issued.
• National Nights Out will be held on
October 7, 2008

3. Senior Center – Joye McQueen, Manager

• 1,505 meals served
• 118 attended the BBQ fund raiser
Saturday, June 21.
• Will start catering from the Senior Center
• COP’s will host the next breakfast

4. Fire Department – Chief Riedel

• Annual Volunteer Firefighter Picnic was
good
• Emergency management plan being worked on
• County Commissioner court will appoint
members to the ESD Board July 22
• Working on cost of the “warning system”
for the city
• Chief’s truck will be repaired in
approximately 15 days.
• Running numerous calls

b. Discussion of the proposed budget for FY 2008-09

Mayor Duffek opened the discussion by addressing the time line to adopt the budget and tax rate.

City Manager, Zina Tedford, informed the council the budget document being presented was a work in progress. The document was a proposed budget drafted according to council requests. Staff was waiting for numbers from Bexar Appraisal, health insurance, etc.

Mr. Tim Bolda, Finance Director, presented the City Council with the projections for the 2008-2009 Fiscal year budget. The budget included, but was not limited to the following:

General Fund:

• 2.1% increase in overall expenditures
• Slight increase projected from new values
• Other increases to revenue from non property tax
sources
• Tax rate assumption for the working document is a
proposed tax rate of $.588414/$100 valuation
• Salary increases of 5% to all full time employees,
with exception of public works employees, who will
be increased $1.25/hr and recently dispatchers.
• Increase TMRS required payments, due to that
organizations change from a 25 year open
amortization of unfunded actuarial liabilities to
a 25 year closed schedule.
• Anticipated increases from sales & beverage taxes,
cable franchise fees, building permits, EMS, park
& pool usage, pool concessions, court fines,
warrants and HOBO Festival.
• Continued support for the Kirby Senior Center
($38,300 net = $57,300 less a partial
reimbursement of $19,000 from the center.
• PD Laptops require additional expenditures in WiFi
connections and annual software license fees.

Capital Expenditures:

• New PD Vehicle $28,000.
• Minimal bunker gear $5,000.
• Office furniture for public works $2,000.
• Park department – tractor with bat wing, $45,500;
mini truck $7,500; restroom fixtures at
Friendship Park $6,000; Park paving thru CDBG
grant $35,000; John Sterling remodeling $25,000.
• Street repair to Edalyn thru CDBG grant $137,318
• Body armor for police department $1,000.
• Sewer viewing camera $4,000.
• Zero turning radius tractor with 60” deck $12,000.
• Mini truck for water department $7,500.
• Storm drain Ackerman/Seguin $175,000.

The council discussed the proposed budget and a break was called at 8:10 P.M.

The workshop reconvened at 8:20 P.M.

The council discussed the proposed budget and concurred to finish the discussion at a later meeting.

5. Adjournment:

A motion was made by Council Member Wilson, seconded by Mayor Pro-Tem Grant to adjourn the meeting. The meeting adjourned at 9:20 P.M.

_____________________________
Johnny Duffek, Jr., Mayor

ATTEST:

____________________________________
Patty Cox, TRMC
City Secretary

July 3, 2008 -- Posted by the City of Kirby Texas on Monday, July 14 2008

MINUTES
KIRBY CITY COUNCIL
WORKSHOP/REGULAR MEETING ON JULY 3, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 6:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek Council Member Wilson
Mayor Pro-Tem Grant Council Member Spradling
Council Member Pierce
Council Member Lehman
Council Member Duffek

4. Approval of Previous Meeting Minutes:

a. Regular Meeting, 19 June 2008

A motion was made by Council Member Duffek, seconded by Council Member Pierce to approve the minutes of June 19, 2008, as written. The motion carried with a 5-0 vote.

FOR: 5 AGAINST: 0
The minutes were approved as written.

5. Citizen Participation:

There were not any citizens signed up to be heard.

6. Workshop:
The workshop was deferred until Thursday, July 10, 2008.

7. Special Business:

a. Presentation of July 2008 Beautification
Awards

Mayor Duffek presented the Beautification Award certificates to the following residents:

Woolsey Family, not present
Balcom Family
Franklin Family, not present
Johnson Family
Klesel Family, not present
Kolodzie Family, not present

The award was given in appreciation for their outstanding contribution toward increasing the beauty of our community with the way they have landscaped and maintained their yard and home.

8. City Manager’s Report:

The new slide was installed at Friendship Park. Be safe; adhere to city ordinances regarding fireworks.

9. Receive Comments from Members of the City Council:

Council Member Pierce thanked everyone for attending the meeting, happy and safe July 4, hope to see you at the July 10, 2008 meeting.

Council Member Lehman thanked everyone for attending the meeting, have a happy and safe July 4.

Council Member Duffek did not have any comments.

Mayor Pro Tem Grant thanked everyone for attending the meeting, have a happy and safe July 4.

10. Receive Comments from Mayor:

Thanked everyone for attending, expressed his appreciation to the residents for taking the time to get involved with their government The next meeting will be a workshop on July 10. All were invited to attend.

11. Adjournment:

A motion was made by Mayor Pro-Tem Grant, seconded by Council Member Lehman to adjourn the meeting. The meeting adjourned at 6:12 P.M.

______________________________
Johnny Duffek, Jr., Mayor

ATTEST:

____________________________________
Patty Cox, TRMC
City Secretary

June 19, 2008 -- Posted by the City of Kirby Texas on Monday, June 30 2008

MINUTES
KIRBY CITY COUNCIL
REGULAR MEETING ON JUNE 19, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 7:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek
Mayor Pro-Tem Grant
Council Member Spradling
Council Member Pierce
Council Member Lehman
Council Member Duffek
Council Member Wilson

4. Approval of Previous Meeting Minutes:

a. Workshop/Regular Meeting, 5 June 2008

A motion was made by Council Member Duffek, seconded by Council Member Pierce to approve the minutes of June 5, 2008, as written.

The vote was as follows: The motion carried with a 7-0 vote.

AYES:7 NAYES: 0
The minutes were approved as written.

5. Citizen Participation:

There were not any citizens signed up to participate.

6. Old Business:

a. Discussion/possible action on resolution
of disputes concerning street construction
by Clark Contracting Services Inc. and
bonds issued by NAS Surety Group; possible
executive session pursuant to Texas
Government Code Section 551.071,
consultation with attorney

Staff recommended this item be tabled until after the city attorney has had an opportunity to complete his inquiries.

A motion was made by Mayor Pro Tem Grant, seconded by Council Member Duffek to table discussion/possible action on resolution of disputes concerning street construction by Clark Contracting Services Inc. and bonds issued by NAS Surety Group; possible executive session pursuant to Texas Government Code Section 551.071

The vote was as follows: The motion carried with a 7-0 vote.

AYES: 7 NAYES: 0

b. Discussion/possible action of Ordinance
No. O-2008--648 amending Schedule I of
Chapter 72 of the Code of Ordinances of
the City of Kirby, Texas to create a stop
intersection at Kirby Drive and Cinderella
Street and to delete a stop intersection
at Gaiety Lane and Cinderella Street.
This is the second reading.

A motion was made by Council Member Duffek, seconded by Mayor Pro Tem Grant to adopt Ordinance No. O-2008--648 amending Schedule I of Chapter 72 of the Code of Ordinances of the City of Kirby, Texas to create a stop intersection at Kirby Drive and Cinderella Street and to delete a stop intersection at Gaiety Lane and Cinderella Street.

The vote was as follows: The motion carried with a 6-1 vote.

AYES: 6 NAYES: 1
(Council Member Wilson)

7. New Business:

a. Discussion/possible action of a Resolution
R-2008-555 adopting a marquee utilization
policy for the City of Kirby, Texas

A motion was made by Council Member Duffek, seconded by Council Member Spradling to accept a Resolution R-2008-555 adopting a marquee utilization policy for the City of Kirby, Texas.

After the discussion, Council Member Duffek withdrew his motion; Council Member Spradling withdrew his second.

A motion was made by Council Member Wilson, seconded by Council Member Duffek to table action on Resolution R-2008-555 adopting a marquee utilization policy for the City of Kirby, Texas.

The vote was as follows: The motion carried with a 7-0 vote.

FOR: 7 AGAINST: 0

8. City Manager’s Report:

Edalyn and Friendship Park parking lot are being considered for approval for a CDBG funding. The slide damaged by fire at Friendship Park is scheduled for installation. A timeline for the decorative lights at John Sterling building is being prepared. Swimming lessons will be offered at Kirby Pool. A copy of the City Clean Up flyer and reports for the fire department accident have been placed on the council dais. Applicants for the recently approved ESD Board are being considered by the County.

9. Receive Comments from Members of the City Council:

Mayor Pro Tem Grant, thanked Council Member Duffek for the great job he’s doing with the digital sign. Thirty ten foot railroad ties have been donated to landscape around the digital sign. Master Gardner has offered their services to identify the best plants to xeriscape the digital sign location. There have been a lot of people at the pool. Drive safely, schools out.

Council Member Duffek, glad to see everyone who attended the volunteer fireman’s picnic. If commercial businesses added to the city’s digital sign, messages will get lost.

Council Member Wilson, presented Mayor Duffek with a baseball cap from Kirby Little League. The Little League board members discussing relocating their fields to the back of Friendship Park.

Council Member Lehman, asked Mayor Duffek if council can wear city council polo shirts during the hot summer days. Mayor Duffek concurred.

Council Member Pierce, thanked all who attended the meeting. Asked when council would discuss and work on assigned action items delegated at a recent council meeting. Mayor Duffek said the items would be placed on a workshop agenda. When will the women’s bathroom at Friendship Park be repaired. Attended a brunch at the Kirby Senior Center. Discussed a reading program with Joye McQueen, manager, for senior citizens and children at the Kirby Senior Center.

Council Member Spradling, thanked everyone for attending the council meeting. Attended the volunteer fireman’s picnic. Had a good time, slightly disappointed with the turn out. Inquired about the policy for renting the park pavilion. Staff informed the Council the park ordinance will be revisited to include stricter guidelines. Glad to see the HOBO King and Queen at the volunteer fireman’s picnic. Asked that the delegated action items be placed on an agenda.

10. Receive Comments from Mayor:

The action items will be addressed at a council meeting. The tentative budget meeting has been scheduled for July 8, at 6:00 P.M. The regular council meeting will be held July 3 at 6:00 P.M., to include department head briefings. A Park meeting is scheduled for July 1 at Friendship Park. Requested more detail for the HOBO Festival budget which will help identify what should or should not be considered for next year’s event. City Clean Up will take place July 20-26. Reminded council members that they are required to complete a course of training on the Texas Open Meetings Act. Thanked everyone who attended the volunteer fireman’s picnic. We are fortunate to have our volunteers serving our city.

11. Adjournment:

A motion was made by Council Member Wilson, seconded by Mayor Pro-Tem Grant to adjourn the meeting. The meeting adjourned at 7:35 P.M.

______________________________
Johnny Duffek, Jr., Mayor

ATTEST:

____________________________________
Patty Cox, TRMC
City Secretary

June 5, 2008 -- Posted by the City of Kirby Texas on Monday, June 16 2008

MINUTES
KIRBY CITY COUNCIL
WORKSHOP/REGULAR MEETING ON JUNE 5, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 6:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek Council Member Wilson
Mayor Pro-Tem Grant
Council Member Spradling
Council Member Pierce
Council Member Lehman
Council Member Duffek

4. Approval of Previous Meeting Minutes:

a. Regular Meeting, 15 May 2008

A motion was made by Council Member Duffek, seconded by Council Member Pierce to approve the minutes of May 15, 2008, as written.

The motion carried with a 6-0 vote.

FOR: 6 AGAINST: 0

The minutes were approved as written.

5. Workshop:

a. Department Head briefings

1. Finance – Tim Bolda, Director

• Meeting with department heads to
discuss departmental budgets.

2. Senior Center

• 1,400 meals served
• Saturday breakfast to be served by Knights
of Columbus
• $25,000 grant awarded by UPS
• BBQ dinner June 21

3. Public Works – Sidney Lankford,
Superintendent
• Water/sewer line projects in progress
• Painting elevated storage tank – preparing
costs
• Parks gearing up for pool season
• Preparing the park for the Volunteer
Firefighter Picnic
. $1,400 grant awarded towards animal
control building
• Street repairs taking place, street
reconstruction for next fiscal year
• Drainage cleanup

4. Police Department – Chief Rick Crespo

• Reported the number of service calls,
incidents and citation issued
• Looking at security options for the park
to include camera patrol check

5. Fire Department – Chief Riedel

• Burn ban in effect
• Soliciting for applicants for the board of
the Emergency Service District
• Working hard getting ready for the annual
Volunteer Firefighter Picnic
• Running numerous calls

b. Goals and Objectives for FY 2008-09

1. Mayor Pro Tem Grant

• Landscaping at new digital sign
• If plants are donated, volunteer is needed
to plant them to improve appearance
• Overall appearance of city
• Maintain quality of life and safe
community

2. Council Member Duffek

• City facilities – fire station and police
department need to be updated
• Salaries/benefits
• Parks department – park have improved,
continue

3. Council Member Lehman

• Boundary adjustment request to San Antonio
• Policy for use of the digital sign, i.e.
fee
• Discuss location of new fire and police
department facility

4. Council Member Pierce

• Improve communication between staff and
residents
• Create a recycling program; inform
residents the city receives 100% of funds
generated from recycling
• Salaries/benefits
• Activities for children, possible library
• Make city more aesthetically appealing

5. Council Member Spradling

• General city appearance - code compliance
enforcement
• Police and fire department facilities need
change
• Salaries/benefits
• Advocate for training for police, fire and
public works staff

6. Mayor Duffek

• General city appearance
• Safety
• Salaries/benefits
• Parks and street improvements

Mr. Ed Ford, Ford Engineering, was present to discuss the streets.

6. Citizen Participation:

1. Mr. Peter Kries thanked Kirby police for checking on their house while on vacation. Requested confirmation that the STOP sign intersection at Kirby Drive and Cinderella will be a four way STOP intersection.

7. Special Business:

a. Presentation of June 2008 Beautification
Awards

Mayor Duffek presented the Beautification Award certificates to the following residents:

Tschoepe Family
Nicholson Family
Besich Family, not present
Ramos Family
Wagner Family

The award was given in appreciation for their outstanding contribution toward increasing the beauty of our community with the way they have landscaped and maintained their yard and home.

8. Old Business:

a. Discussion/possible action on resolution
of disputes concerning street
Construction by Clark Contracting
Services Inc. and bonds issued by NAS
Surety Group; possible executive session
pursuant to Texas Government Code Section
551.071, consultation with attorney

A motion was made by Mayor Pro-Tem Grant, seconded by Council Member Lehman to table item 8.a.

The vote was as follows:

The motion carried with a 6-0 vote

FOR – 6 AGAINST - 0

9. New Business:

a. Discussion/possible action of Resolution
No. R-2008-554 designating certain city
officers to sign City of Kirby bank
transactions

A motion was made by Council Member Lehman, seconded by Mayor Pro-Tem Grant to accept Resolution No. R-2008-554 designating certain city officers to sign City of Kirby bank transactions.

The motion was amended by Mayor Pro-Tem Grant, seconded by Council Member Lehman to correct the name
‘Mick’ to Raymond Michael Grant.

The vote was as follows:

The motion carried with a 6-0 vote

FOR – 6 AGAINST - 0

b. Discussion/possible action of Ordinance
No. O-2008-648 amending Schedule I
of Chapter 72 of the Code of Ordinances of
the City of Kirby, Texas to create a
stop intersection at Kirby Drive and
Cinderella Street and to delete a stop
intersection at Gaiety Lane and Cinderella
Street. This is the first reading.

A motion was made by Council Member Duffek, seconded by Council Member Pierce to adopt Ordinance No. O-2008-648 amending Schedule I of Chapter 72 of the Code of Ordinances of the City of Kirby, Texas to create a stop intersection at Kirby Drive and Cinderella Street and to
delete a stop intersection at Gaiety Lane and Cinderella Street.

The vote was as follows:

The motion carried with a 6-0 vote

FOR – 6 AGAINST - 0

10. City Manager’s Report:

Ed Ford is conducting a traffic study on various streets in Kirby. Talked about intersections that are not aligned properly. Published a request for qualification (RFQ) for an architect to assist with the design of a public safety facility. Information with regards to slowing
down traffic on residential streets being considered.

11. Receive Comments from Members of the City Council:

Mayor Pro-Tem Grant – could the city construct speed humps. Council continue to work together to improve city. Thanked staff for their reports.

Council Member Duffek - thanked staff for their reports. Inquired if the city has received complaints about garbage containers being left out on the street or blocking mailboxes.

Council Member Lehman – no comment tonight.

Council Member Pierce – thanked everyone for attending the meeting and invited them back for the next council meeting and thanked department heads for their reports. Thanked Mayor Duffek for action items for council to research, which broadens council’s knowledge in various areas. Residents need to be informed when they have a complaint or concern; it needs to be addressed immediately. June 14 is Flag Day. Bring in your flags for proper disposal. Keep troops and other nations with devastation in your prayers and thoughts.

Council Member Spradling – thanked department heads for their reports, thanked Chief Crespo for good work with code compliance. Thanked Officer Chavez and the rest of the staff for finding the missing individual. Thanked everyone for attending tonight’s meeting.

12. Receive Comments from Mayor:

Asked Chief Crespo to place a note in Officer Chavez’ file congratulating him for a job well done. Advised council that in the future when a citizen has an issue with not getting anywhere with the city and it gets to the point where any council member needs to step in, take that matter up with the city manager. Thanked everyone for attending tonight’s meeting.

13. Adjournment:

A motion was made by Council Member Lehman, seconded by Mayor Pro-Tem Grant to adjourn the meeting. The meeting adjourned at 7:55 P.M.

______________________________
Johnny Duffek, Jr., Mayor

ATTEST:

____________________________________
Patty Cox, TRMC
City Secretary

May 15, 2008 -- Posted by the City of Kirby Texas on Monday, June 2 2008

MINUTES
KIRBY CITY COUNCIL
REGULAR MEETING ON MAY 15, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 7:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek
Mayor Pro-Tem Davis
Council Member Pierce
Council Member Lehman
Council Member Wilson
Council Member Duffek
Council Member Grant

4. Approval of Previous Meeting Minutes:

a. Workshop/Regular Meeting, 1 May 2008

A motion was made by Mayor Pro-Tem Davis, seconded by Council Member Pierce to approve the minutes of May 1, 2008, as written. The motion carried with a 5-0-2 vote.

FOR: 5 AGAINST: 0 ABSTAIN: 2
(Council members Duffek and Wilson
abstained)

The minutes were approved as written.

5. Citizen Participation:

1. Ms. Joye McQueen, Senior Center Manager, thanked the council for the HOBO Festival which brought the community together. She also thanked Jim Mendes and Betty Vaughn for participating in the HOBO Festival as the king and queen.

6. Special Business:

Mayor Duffek realigned the items for discussion.

c. Presentation of plaque of appreciation to
Mayor Pro-Tem Davis

Mayor Duffek presented a plaque of appreciation to Mayor Pro-Tem Davis.

Mayor Pro-Tem Davis said she enjoyed the time she had serving the city.

a. Administration of Oath to Elected Officials

The Oath of Office was administered to Ernest Spradling, Scott Duffek, and Jerry Lehman.

b. Discussion/consideration of appointing
Mayor Pro-Tem

A motion was made by Council Member Duffek, seconded by Council Member Lehman to appoint Mike Grant as Mayor Pro-Tem.

The vote was as follows: The motion carried with a 6-0-1 vote.

FOR: 6 AGAINST: 0 ABSTAIN: 1
(Mike Grant)

d. Presentation of plaques recognizing the
2008 Hobo King and Queen

Mayor Duffek presented a plaque recognizing Mr. Jim Mendes and Ms. Betty Vaughn as the king and queen of the 2008 HOBO Festival.

7. New Business:

A motion was made by Mayor Pro-Tem Grant to table this item, seconded by Council Member Duffek.

The vote was as follows: The motion carried with a 7-0 vote.

FOR: 7 AGAINST: 0

8. City Manager’s Report:

Reported the playground equipment, recently acquired through CDBG funds, at Friendship Park had been vandalized by fire. The approximate cost to replace the damaged equipment, the slide section, was roughly $6,000.

9. Receive Comments from Members of the City Council:

Mayor Pro-Tem Grant thanked the Council members for appointing him the new Mayor Pro-Tem. The new digital sign has been installed and the electricity would be connected at a later date. Thanked everyone who was involved with the HOBO Festival. Thanked the king and queen for their participation and reminded them they would be representatives of the city at all events, as the king and queen of HOBO Festival. Thanked Rhonda Davis for her service and being a part of the council and city.

Council Member Duffek said the HOBO Festival went well and next year it will be even better. Thanked the HOBO Festival king and queen for doing a fine job, and thanked Rhonda Davis for doing a great job.

Council Member Wilson welcomed Council Member Ernest Spradling. Rhonda will be missed by the council and the community. The HOBO Festival was fun. Mayor Duffek deserves a lot of the credit for the countless hours he spend making sure the Festival was a success. The Park and Recreation Committee and volunteers deserve a pat on the back for their efforts. With the recent vandalism at the Park are there any options for the security system.

Council Member Lehman congratulated Ernest as the new member to the council and thanked Rhonda for a wonderful job while on the council, letting her know she will be missed. Congratulations to the HOBO Festival king and queen. There were 20 entrants for the chili cook off. Thanked Mayor Duffek for his direction during the planning of the festival, which led to the success of the event.

Council Member Pierce thanked everyone for coming to the meeting. It’s encouraging to see new faces. The Emergency Service District (ESD) passed and that’s exciting for the fire department and city. Thanked the ladies who worked the election. Asked if the parking issues on FM 78 could be addressed at a meeting. Discuss speed humps on residential streets to deter speeding vehicles. Requested a listing of the new businesses in the city. The HOBO Fest brought back memories from her youth and she was glad to be able to share those nostalgic times with her children. Thanked the HOBO Festival King and queen for their participation in the festival. Welcomed Ernest to the council and looking forward to working with him and the council continuing the progress. Informed Rhonda she will be missed and that it has been an honor sitting with her. Keep our troops in your prayers and the families of those affected by global tragedies.

Council Member Spradling said this will be the shortest comments he makes all year. Rhonda thank you very much for everything you’ve done starting from back when I was an employee and you were up here. As far as the HOBO Festival, I got to participate in the chili cook off and security was great. Looking forward to working with the council.

10. Receive Comments from Mayor:

Welcomed Council Member Spradling to the council. Looking forward to working with him. Thanked Rhonda for serving on the council and for doing a great job. HOBO Festival king and queen will be honored on an annual basis on a plaque to be displayed at city hall. Reviewed the improvements to the city over the past year.

In an effort to continue improvements in the city, various assignments were disbursed to council members. To track the progress, a simple report during each meeting would be on the agenda.

Mayor Pro-Tem Grant – code compliance
Council Member Pierce - garbage system
Council Member Lehman – Little League relocation and parks system
Council Member Wilson – Little League relocation and park system
Council Member Duffek – police department and fire station
Council Member Spradling – inner city appearance
Mayor Duffek – Emergency Service District

11. Adjournment:

A motion was made by Council Member Wilson, seconded by Council Member Lehman to adjourn the meeting. The meeting adjourned at 7:40 P.M.

____________________________
Johnny Duffek, Jr., Mayor

ATTEST:

____________________________________
Patty Cox, TRMC
City Secretary

May 1, 2008 -- Posted by the City of Kirby Texas on Monday, May 12 2008

MINUTES
KIRBY CITY COUNCIL
WORKSHOP/REGULAR MEETING ON MAY 1, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 6:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek Council Member Wilson
Mayor Pro-Tem Davis Council Member Duffek
Council Member Pierce
Council Member Lehman
Council Member Grant

4. Approval of Previous Meeting Minutes:

a. Regular Meeting April 17, 2008

A motion was made by Mayor Pro-Tem Davis, seconded by Council Member Pierce to approve the minutes of April 17, 2008, as written. The motion carried with a 5-0 vote.

FOR: 5 AGAINST: 0

The minutes were approved as written.

5. Workshop:
Department Head briefings

1. Police Department – Chief Rick Crespo

• Reported the number of service calls,
incidents and citations were issued.
• Security plan in effect for the HOBO Festival

2. Senior Center – Joye McQueen, Manager
(City Manager relayed the following information to
the City Council)

• Open 22 days
• 1,275 meals served
• Warm Springs van traveled a total of 2,601.1
miles and the Kirby Senior Center van traveled
641 miles, with 179 meals delivered.
• 728 volunteer hours, 44 volunteers.
• Monthly breakfast held April 5, Kirby Fire
Department served 60 meals. May’s breakfast
will be hosted by Kirby Middle School Cultural
Awareness Club.
• Celebrated birthdays with the San Antonio
Silverado’s on the 25th. Served 103 meals.

3. Public Works – Sidney Lankford, Superintendent

• The department worked at the park preparing for
the HOBO Festival and the park dedication
ceremony.

4. Fire Department – Chief Kevin Riedel

• The communications and apparatus grants are
completed.
• Emergency Service District (ESD) will be placed
on the ballot for the County to vote in the
May 10, 2008 election
• Cooked breakfast at the Senior Center April 5.
• Preparations are under way for the annual Fire
Department picnic, looking for volunteers.
• Assisting with the City HOBO Festival.

6. Citizen Participation:

1. Lee Anderson, applauded today’s driver with Allied Waste for doing a good job. He was a substitute driver and had experience with customer service.

2. Uli Volkmann, asked Council to consider an ordinance placing restrictions on pit bulls within the City.

7. Special Business::

a. Presentation of May 2008 Beautification Awards

Mayor Duffek presented the Beautification Award
certificates to the following residents:

Manual Barrera and Family
Robert Perkins, Jr. and Family
Millie Eason and Family
Antonio DeLeon and Family
Bertha Bilton and Family
Anna Williams and Family

The award was given in appreciation for their outstanding contribution toward increasing the beauty of our community with the way they have landscaped and maintained their yard and home.

8. New Business:

There was not any new business.

9. City Manager’s Report:

Thanked all who participated at the park clean up. The HOBO Festival offers lots of activities and fun.

10. Receive Comments from Members of the City Council:

Mayor Pro-Tem Davis, commended all of the departments for doing a great j ob. The City is looking real nice. .

Council Member Pierce, thanked everyone who came out, thanked all of the department heads for their reports. Looking forward to seeing everyone at the HOBO Festival.

Council Member Lehman, thank all of the department heads, the City and Park look good. The new playground equipment has been a lot. Hope everyone can attend the HOBO Festival.

Council Member Grant, ‘phantom’ digital sign is on the way. Recently met the children of some of the soldiers recovering at Ft. Sam and suggested their children be given free rides at the HOBO Festival.

11. Receive Comments from Mayor:

HOBO Festival this weekend. Thanked everyone who attended tonight’s meeting. Concurred with Council Member Grant regarding the children of the soldiers.

12. Adjournment:

A motion was made by Council Member Grant, seconded by Council Member Lehman to adjourn the meeting. The meeting adjourned at 6:40 P.M.

______________________________
Johnny Duffek, Jr., Mayor

ATTEST:

____________________________________
Patty Cox, TRMC
City Secretary

April 17, 2008 -- Posted by the City of Kirby Texas on Monday, April 28 2008

MINUTES
KIRBY CITY COUNCIL
REGULAR MEETING ON APRIL 17, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 7:00
P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of
Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek
Mayor Pro-Tem Davis
Council Member Pierce
Council Member Lehman
Council Member Wilson
Council Member Duffek
Council Member Grant

4. Approval of Previous Meeting Minutes:

a. Regular Meeting, April 3, 2008

A motion was made by Council Member Grant, seconded by Council Member Wilson to approve the minutes of April 3, 2008, with a correction on Page One, Item 4.a. The motion carried with a 4-0-3 vote.

FOR: 4 AGAINST: 0 ABSTAIN: 3 (Mayor
Pro-Tem Davis, Council Member Pierce and Council
Member Lehman)

The minutes were approved as corrected.

5. Citizen Participation:

1. Mr. John Houlton voiced his concern about vehicles speeding on Vinecrest.

6. Special Business:

a. Proclamation – proclaiming the City of Kirby
Hobo Festival 2008

Mayor Duffek read the proclamation proclaiming the City of Kirby Hobo Festival 2008.

b. Presentation of the 2008 Hobo King and Queen

Mayor Duffek introduced Mr. Jim Mendes and Ms. Betty Vaughn as the 2008 Hobo Festival King and Queen.

c. Graduation – 2008 COP’s class

Mayor Duffek, Police Chief Crespo and Officer Thompson presented the 2008 COP’s graduating class.

7. Old Business:

a. Discussion/possible action of repealing
Ordinance No. O-97-536 and
establishing Ordinance No. O-2008-648
providing for Regular and Special City
Council meetings for the City of Kirby.
This is the first reading.

A motion was made by Council Member Grant, seconded by Council Member Lehman to adopt Ordinance No. O-2008-648 providing for regular and special city council meetings for the City of Kirby and repealing Ordinance No. O-97-536.

The vote was as follows: The motion failed with a 3-4 vote.

FOR: 3 AGAINST: 4 (Mayor
Duffek, Council Members Wilson, Grant and Duffek)

Ordinance Number O-97-536 remains in effect.

8. New Business:

a. Discussion/possible action of awarding the
bid for 8” Sanitary sewer replacement,
Starfire to Redding Drive

A motion was made by Council Member Wilson, seconded by Council Member Duffek to award the bid to Sendero Industries, LLC, for 8” sanitary sewer replacement, Starfire to Redding Drive, in the amount of $101,217.58.

Mr. Chad A. Emmel, Ford Engineering, recommended Sendero Industries, LLC be awarded the bid for 8” sanitary sewer replacement, Starfire to Redding Drive in the amount of $101,217.58.

The vote was as follows: The motion carried with a 7-0 vote.

FOR: 7 AGAINST: 0

b. Discussion/consideration of Resolution No.
R-2008-553 requesting CPS Energy to fund
an electrical infrastructure project at
John Sterling/Smith Park

A motion was made by Council Member Grant, seconded by Council Member Wilson to accept Resolution No. R-2008-553 requesting CPS Energy to fund an electrical infrastructure project at John Sterling/Smith Park.

Mayor Duffek – Section 1: The City Council of the City of Kirby requests that CPS Energy authorize and appropriate an estimated amount of $54,759.86 of the City’s allocated portion of CIED funds for the Decorative Streetlight Project in the City.

The estimated amount may differ from actual costs accrued after construction is complete. If the actual cost exceeds the estimated cost, the difference is the responsibility of the City and the balance will be paid from remaining CIED Funds or directly by the City.

Section 2: The City Council requests that the appropriated funds shall be drawn first from year 2005 CIED Funds, next from 2006 CIED Funds, next from 2007 CIED Funds and thereafter from CIED Funds available from deposits accumulated in the City’s CIED Funds prior to January 31, 2005.

The vote was as follows: The motion carried with a 7-0 vote.

FOR: 7 AGAINST: 0

c. Discussion/possible action of authorizing
the City Manager to enter into an
agreement with CPS Energy in regard to an
easement across, over, under and upon
being a 0.1446 acre tract of land out Lot
9, Block 4, County Block 4018B,
Springfield Manor Subdivision Unit-1A,
City of Kirby, Bexar County Texas

A motion was made by Council Member Pierce, seconded by Council Member Lehman authorizing the City Manager to enter into an agreement with CPS Energy in regard to an easement across, over, under and upon being a 0.1446 acre tract of land out of Lot 9, Block 4, County Block 4018B, Springfield Manor Subdivision Unit-1A, City of Kirby, Bexar County Texas.

The vote was as follows: The motion carried with a 7-0 vote.

FOR: 7 AGAINST: 0

9. City Manager’s Report:

Congratulated Jim Mendes and Betty Vaughn as the 2008 HOBO Festival King and Queen. There will be a park clean up at Friendship Park April 19 at 8:30 A.M. and volunteers are needed, the Senior Center will host a spaghetti dinner on Saturday, April 19 at 4:00 P.M. to 7 P.M.

10. Receive Comments from Members of the City Council:

Council Member Grant asked that speed bumps be considered to slow traffic down. The recent brush fire enforces that San Antonio should seriously consider extending Kirby’s city limits. There was confusion with San Antonio regarding the jurisdiction of the fire when the 9-1-1 call was placed for help at Springfield Road. Congratulated Jim and Betty as King and Queen of the HOBO Festival, and the COP program graduates.

Council Member Duffek congratulated the Jim and Betty as the King and Queen of the HOBO Festival and COP program graduates.

Council Member Wilson thanked Sid Lankford and his staff for a great job at the park. Congratulated Jim and Betty as King and Queen of the HOBO Festival and the COP program graduates.

Council Member Pierce thanked everyone for attending the meeting, congratulated the COP program graduates and Jim and Betty as King and Queen of the HOBO Festival. Saw new playground equipment, police department doing a great job patrolling. Lots of trash left at the park due to more activities. Suggested sign not allowing food in playground area. Large kids on small kid playground equipment. Thanked Sidney Lankford and staff for fixing leak quickly, neighbors noticed. Talked to the city manager about how to dispose of flags properly. Several flags need to be properly disposed of. Great to see everyone at the meeting.

Mayor Pro-Tem Davis congratulated the COP program graduates and Jim and Betty, King and Queen of the HOBO Festival.

11. Receive Comments from Mayor:

Congratulated COP program graduates, Officer Thompson and Chief Crespo. Thanked them for their time with the class stating it will make a difference. The playground equipment at the park is used by 50-60 kids daily. A sign will be placed at the park addressing age group for park equipment, no pets and call police department when violation seen at the park or anywhere in City. Congratulated Betty and Jim, the King and Queen of the HOBO Festival. Asked Sidney Lankford to contact Rick Dowdy at Kirby Middle School. Thanked everyone for attending the meeting.

12. Adjournment:

A motion was made by Council Member Wilson, seconded by Council Member Grant to adjourn the meeting. The meeting adjourned at 7:50 P.M.

___________________________
Johnny Duffek, Jr., Mayor

Attest:

_______________________
Patty Cox, TRMC
City Secretary

April 3, 2008 -- Posted by the City of Kirby Texas on Tuesday, April 15 2008

MINUTES
KIRBY CITY COUNCIL
WORKSHOP/REGULAR MEETING ON APRIL 3, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 6:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek Mayor Pro-Tem Davis
Council Member Wilson Council Member Pierce
Council Member Duffek Council Member Lehman
Council Member Grant

4. Approval of Previous Meeting Minutes:

a. Regular Meeting, March 20, 2008

A motion was made by Council Member Pierce, seconded by Council Member Lehman to approve the minutes of March 20, 2008, as written. The motion carried with a 4-0 vote.

FOR: 4 AGAINST: 0

The minutes were approved as written.

5. Workshop:
Department Head briefings

1. Fire Department – Chief Kevin Riedel

• Two grants were being worked on –
communications and apparatus grants.

Emergency Service District (ESD) will
placed on the ballot for the County to
vote in the May 10, 2008 election

• Emergency Management exercise was
conducted in March. The incident was a
hazardous material spill. The exercise
went well.

• The generator is operable and will power
up automatically when the electricity goes
off.

• Assisting with the City HOBO Festival and
the firemen’s picnic.

2. Police Department – Sgt. Michael Alonzo

• Reported the number of service calls,
incidents and citations were issued.

• Security door installed at the Police
department.

• Received laptops and CPU’s from grant
awarded.

3. Senior Center – Joye McQueen, Manager

(City Manager relayed the following information
to the City Council)

• Open 20 days

• 1131 meals served

• New van traveled a total of 2460.9 miles
and the old van traveled 478 miles, with
176 meals delivered.

• 627 Volunteer hours, 30 volunteers.

• Monthly breakfast held March 2, Kirby
Police Department served 70 meals.
April’s breakfast will be hosted by Kirby
Fire Department.

• Celebrated birthdays with the San Antonio
Silverado’s on the 28th. Served 121 meals.

4. Public Works – Sidney Lankford, Superintendent
(City Manager relayed the following information to
the City Council)

Park Department

• Playground equipment installation is
underway and should be completed April 4.

• The crews are working on painting picnic
tables, trash cans and the small booth
next to the pavilion at Friendship Park.

• Preparing the pool for the 2008 season.

Street Department

• Working on graffiti removal throughout the
city and trimming grass along curb lines.

Water Department

• The sewer and water reconstruction
projects are in the bidding process and we
are waiting for Ford Engineering to
tabulate them and give us a recommendation.

6. Citizen Participation:

There were not any citizens signed up to participate.

7. Old Business:

a. Discussion/possible action of Ordinance
No. O-2008-647 of the City of Kirby adding Section 35.05 to Chapter 35
of the Code of Ordinances to authorize any municipal officer who
collects fees, fines or other charges
to accept payment by credit card and to
collect a fee for processing
payments by credit card, setting the
processing fee for payment by credit
card, and establishing an effective date.
This is the second reading.

A motion was made by Council Member Duffek, seconded by Council Member Wilson to adopt Ordinance No. O-2008-647 of the City of Kirby adding Section 35.05 to Chapter 35 of the Code of Ordinances to authorize any municipal officer who collects fees, fines or other charges to accept payment by credit card and to collect a fee for processing payments by credit card, setting the processing fee for payment by credit card, and establishing an effective date.

The vote was as follows: The motion carried with a 4-0 vote.

FOR – 4 AGAINST - 0

8. New Business:

a. Discussion/possible action of repealing
Ordinance No. O-97-536 and establishing
Ordinance No. O-2008 -648 providing for
Regular and Special City Council meetings
for the City of Kirby. This is the first
reading.

Staff recommended table this item until Council Member Pierce is in attendance at her request.

A motion was made by Council Member Grant, seconded by Council Member Wilson to
table this item.

The vote was as follows: The motion carried with a 4-0 vote.

FOR – 4 AGAINST - 0

b. Discussion/possible action of a Resolution
No. R-2008-552 approving an order of
the City Council of the City of Kirby,
Texas, declaring the unopposed candidates
elected to office and ordering that the
May 10, 2008 General Election shall not be
held

A motion was made by Council Member Grant, seconded by Council member Wilson to accept Resolution No. R-2008-552 approving an order of the City Council of the City of Kirby, Texas, declaring the unopposed candidates elected to office and ordering that the May 10, 2008 General Election shall not be held.

Candidates Ernest Spradling, Jerry Lehman and Scott Duffek are unopposed in the May 10, 2008, declared and ordered elected to office, and should be issued certificates of election following the time the election would have been canvassed.

The vote was as follows: The motion carried with a 4-0 vote.

FOR – 4 AGAINST - 0

c. Discussion/possible action of awarding the
bid for 6” Autumn water line
replacement

A motion was made by Council Member Grant, seconded by Council Member Duffek to accept Gilbert’s Utility & Concrete Work, Inc., bid in the amount of $31,345.00.

The vote was as follows: The motion carried with a 4-0 vote.

FOR – 4 AGAINST - 0

9. City Manager’s Report:

Crews have almost completed the installation of the new playground equipment at Friendship Park, April 8 the primary run-off election will be conducted at city hall from 7:00 A.M. till 7:00 P.M., ; April 19 Park Clean Up at Friendship Park. Several groups have been contacted to assist with the clean up.

10. Receive Comments from Members of the City Council:

Council Member Wilson – Date for next city wide clean up, remind police department to open the restrooms on Saturday morning at the park; repair lights at ballfield; consider an ordinance that if a car does not have insurance it is subject to being towed; consider new time to close park.

Staff stated the next clean up would be either June or July; the contractor was contacted about the lights at the ballfield.

Scott Duffek – did not have any comments.

Council member Grant – Asked Council to consider proclaiming the Roger Miller song “King of the Road” as theme song for HOBO Festival. Moving forward with the digital sign. Bexar County Educational will suggest plants for Xeriscape. Time Warner Cable will be sent a letter requesting funds for landscape at sign. Ronnie Gabriel will donate prizes to HOBO Festival. Looking for more prizes. There is not a bathroom facility at the John Sterling building for residents to use, who are not renting the John Sterling. The city should consider a facility for the public to use. Also, the HOBO Festival is intended to be a fun event.

11. Receive Comments From Mayor:

Park Clean Up April 19, at 8:00 a.m. Restrooms at the John Sterling building is a great idea, will be meeting with Allied Waste and it is a good idea about coming up with a city slogan. HOBO King and queen will be recognized at the next Council meeting. Anyone who has any suggestions or ideas that will benefit the city, bring them to the mayor’s attention.

12. Adjournment:

A motion was made by Council Member Wilson, seconded by Council Member Grant to adjourn the meeting. The meeting adjourned at 7:00 P.M.

______________________________
Johnny Duffek, Jr., Mayor

ATTEST:

____________________________________
Patty Cox, TRMC
City Secretary

March 20, 2008 -- Posted by the City of Kirby Texas on Monday, March 31 2008

MINUTES
KIRBY CITY COUNCIL
REGULAR MEETING ON MARCH 20, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 7:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek
Mayor Pro-Tem Davis
Council Member Pierce
Council Member Lehman
Council Member Wilson
Council Member Duffek
Council Member Grant

4. Approval of Previous Meeting Minutes:

a. Workshop/Regular Meeting, March 6, 2008

A motion was made by Council Member Pierce, seconded by Council Member Lehman to approve the minutes of March 6, 2008, as written. The motion carried with a 6-0-1 vote.

FOR: 6 AGAINST: 0 ABSTAIN: 1 (Mayor Pro-Tem Davis)

The minutes were approved as written.

5. Citizen Participation:

There were not any citizens signed up to participate.

6. Old Business:

a. Discussion/possible action of Ordinance No. O-
2008-645 authorizing collection fee in the
amount of 30% of debts and accounts receivable
such as unpaid fines, fees, court costs,
forfeited bonds, and restitution ordered paid
by the Kirby Municipal Court serving the City,
and amounts in cases which the accused has
failed to appear. This is the second reading.

A motion was made by Council Member Grant, seconded by Council Member Duffek to adopt Ordinance No. O-2008-645 authorizing collection fee in the amount of 30% of debts and accounts receivable such as unpaid fines, fees, court costs, forfeited bonds, and restitution ordered paid by the Kirby Municipal Court serving the City, and amounts in cases which the accused has failed to appear.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

b. Discussion/possible action of Ordinance No. O-
2008-646 amending section 131.13 (A) of the
Code of Ordinances to set a maximum amount of
a reward for furnishing information leading to
the arrest and conviction of any individual
committing the crime of criminal mischief.
This is the second reading.

A motion was made by Council Member Duffek, seconded by Mayor Pro-Tem Davis to adopt Ordinance No. O-2008-646 amending section 131.13 (A) of the Code of Ordinances to set a maximum amount of a reward for furnishing information leading to the arrest and conviction of any individual committing the crime of criminal mischief accept.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

7. New Business:

a. Discussion/possible action of authorizing
the city manager to negotiate and enter into a
contract with Linebarger Goggan Blair &
Sampson LLP for collection fee in the amount
of 30% of debts and accounts receivable such
as unpaid fines, fees, court costs, forfeited
bonds, and restitution ordered paid by the
Kirby Municipal Court serving the City, and
amounts in cases which the accused has failed
to appear.

A motion was made by Mayor Pro-Tem Davis, seconded by Council Member Pierce to authorize the city manager to negotiate and enter into a contract with Linebarger Goggan Blair & Sampson LLP for collection fee in the amount of 30% of debts and accounts receivable such as unpaid fines, fees, court costs, forfeited bonds, and restitution ordered paid by the Kirby Municipal Court serving the City, and amounts in cases which the accused has failed to appear.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

b. Discussion/possible action of Ordinance No. O-
2008-647 of the City of Kirby adding Section
35.05 to Chapter 35 of the Code of Ordinances
to authorize any municipal officer who
collects fees, fines or other charges to
accept payment by credit card and to collect a
fee for processing payments by credit card,
setting the processing fee for payment by
credit card, and establishing an effective
date. This is the first reading.

A motion was made by Council Member Wilson, seconded by Council Member Grant to adopt Ordinance No. O-2008-647 of the City of Kirby adding Section 35.05 to Chapter 35 of the Code of Ordinances to authorize any municipal officer who collects fees, fines or other charges to accept payment by credit card and to collect a fee for processing payments by credit card, setting the processing fee for payment by credit card, and establishing an effective date.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

8. City Manager’s Report:

There will be a Parks and Recreation Committee meeting March 25, 2008 at 6:00 P.M., city hall will be closed Friday, March 21, 2008 in observance of Good Friday. The Spring Clean Up/Hazardous Material was a success. Mr. John Bishop, Kirby resident, extended his appreciation to Public Works for a job well done (Spring Clean up and Hazardous Material).

9. Receive Comments from Members of the City Council:

1. Mayor Pro Tem Davis – wished everyone a safe and Happy Easter weekend.

2. Council Member Pierce – Thanked everyone who attended the meeting and for taking an interest in city government. Little League opening day will be March 29 and due to a conflict with her schedule she will not be able to attend because she will be attending the ‘Susan G. Komen for the Cure’ walk. Talked to public works to move the 25 M.P.H. sign further down Diadem. Requested an agenda item to have the Council meeting time changed to 6:30 p.m. Wished all a Happy Easter. Pray for our troops.

3. Council Member Lehman –Have a safe and Happy Easter. Inquired if the parking on FM 78 issue will be placed on a future agenda. Will attend theTML Region 7 in Schertz.

4. Council Member Wilson - Congratulated public works for painting over the graffiti at the park. Beautification Committee will start meeting again and they are looking for volunteers to help.

5. Council Member Duffek – Noticed Kirby Park is being used a lot more. The mowing is being kept up, patrol is active in the park and debris should be removed. Inquired if the playground equipment was on track. City manager said it is.

6. Council Member Grant – Inquired about stop signs and update on the street sweeper. City Manager said feasibility study would be conducted and awaiting more information regarding the street sweeper. Wished everyone a Happy Easter.

10. Receive Comments from Mayor:

Asked the city manager to check whether an executive session was required to discuss selecting city facility sites. Ask Chief Crespo to conduct feasibility study on stop signs at Binz Engleman and Ackerman, also Old Seguin Road and Ackerman Road (City manager said Ed Ford conducting the Old Seguin Road and Ackerman Road this study). Opening day at Little League next Saturday, council members were invited to participate in the parade. November bond issue discussed with city manager to address streets and public facilities. A workshop will be scheduled to discuss the bond. Have a Happy Easter.

11. Adjournment:

A motion was made by Council Member Wilson, seconded by Council Member Grant to adjourn the meeting. The meeting adjourned at 7:45 P.M.

________________________________
Johnny Duffek, Jr., Mayor
ATTEST:

_______________________________
Patty Cox, TRMC
City Secretary

March 6, 2008 -- Posted by the City of Kirby Texas on Monday, March 17 2008

MINUTES
KIRBY CITY COUNCIL
WORKSHOP/REGULAR MEETING ON MARCH 6, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 6:05 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek Mayor Pro-Tem Davis
Council Member Pierce Council Member Wilson
Council Member Lehman
Council Member Duffek
Council Member Grant, arrived at 6:07 P.M.

4. Workshop:

a. Department Head Briefings

1. Fire Department – Chief Kevin Riedel

• Two grants were being worked on – communications and apparatus grants.
• A public hearing was held in February regarding the ESD, opening the way for the public within the County to vote in the May 10, 2008 election regarding the ESD.
• Assisting with the City HOBO Festival and the firemen’s picnic.
• There were several calls.

2. Public Works – Sidney Lankford, Superintendent

Distributed a project sheet for Parks, streets and water schedules, attached.

3. Police Department – Chief Rick Crespo

• Reported the number of service calls, incidents and citations were issued.
• There was an increase in graffiti in the metrocom area and all departments are working to remedy the situation.

4. Finance Department – Tim Bolda, Director

• Revenue is coming in.
• Final payment made on sewer/water bonds.

5. Senior Center – Joye McQueen, Manager

• Seniors were driven to early voting sites.
• A representative from Allied Waste came to the Senior Center to address concerns regarding the new system.
• A new cook was hired.
• Applied for various CDBG funds.

b. Discussion – City of Kirby official paper

There was general discussion regarding concerns with the Herald and number of households being serviced.

Mr. Jeff Flinn, Editor of the Herald Newspaper, addressed the City Council regarding using the Herald Newspaper as the official paper for the City.

5. Approval of Previous Meeting Minutes:

a. Regular Meeting, February 21, 2008

A motion was made by Council Member Pierce, seconded by Council Member Grant to approve the minutes of February 21, 2008, as written. The motion carried with a 5-0 vote.

FOR: 5 AGAINST: 0.

The minutes were approved as written.

6. Citizen Participation

1. Peter Kries, offered his comments on the new automated garbage system.

2. Mary Castillo, 402 Edalyn, offered her comments on the new automated garbage system.

3. Elaine Bauer, 5206 Happiness, inquired about animal control regulations specifically cats/leash law and stated her concern with graffiti in the City.

7. Old Business:

a. Discussion/possible action on Ordinance No. O-2008-643 amending section 51.06 of the
Code of Ordinances to set times for putting out and retrieving refuse containers for
residential solid waste collection and to specify the location placement of refuse and
recyclable containers. This is the second reading.

A motion was made by Council Member Lehman, seconded by Council Member Pierce to approve Ordinance No. O-2008-643 amending section 51.06 of the Code of Ordinances to set times for putting out and retrieving refuse containers for residential solid waste collection and to specify the location placement of refuse and recyclable containers.

The vote was as follows: The motion carried with a 5-0 vote.

FOR – 5 AGAINST - 0

b. Discussion/possible action on Ordinance No.O-2008-644 lowering the speed limit of FM78.
This is the second reading.

A motion was made by Council Member Duffek, seconded by Council Member Grant to approve Ordinance No. O-2008-644 lowering the speed limit of FM78.

The vote was as follows: The motion carried with a 5-0 vote.

FOR – 5 AGAINST - 0

8. New Business:

a. Presentation of racial profiling reported as mandated by state law

Police Chief Rick Crespo addressed the City Council informing them there were not any indicators that were any stops made by racial profiling. The department was a diverse police department and all criteria have been met.

b. Discussion/possible action of Ordinance No. O-2008-645 authorizing
collection fee in the amount of 30% of debts and accounts receivable
such as unpaid fines, fees, court costs, forfeited bonds, and restitution
ordered paid by the Kirby Municipal Court serving the City, and amounts
in cases which the accused has failed to appear. This is the first reading.

A motion was made by Council Member Grant, seconded by Council Member Lehman to adopt Ordinance No. O-2008-645 authorizing collection fee in the amount of 30% of debts and accounts receivable such as unpaid fines, fees, court costs, forfeited bonds, and restitution ordered paid by the Kirby Municipal Court serving the City, and amounts in cases which the accused has failed to appear.

The vote was as follows: The motion carried with a 5-0 vote.

FOR – 5 AGAINST - 0

c. Discussion/possible action of Ordinance No. O-2008-646 amending section 131.13 (A) of the
Code of Ordinances to set a maximum amount of a reward for furnishing information leading to
the arrest and conviction of any individual committing the crime of criminal mischief. This is the
first reading.

A motion was made by Council Member Grant, seconded by Council Member Duffek to adopt Ordinance No. O-2008-646 amending section 131.13 (A) of the Code of Ordinances to set a maximum amount of a reward for furnishing information leading to the arrest and conviction of any individual committing the crime of criminal mischief accept.

The vote was as follows: The motion carried with a 5-0 vote.

FOR – 5 AGAINST - 0

d. Discussion/possible action of authorizing the City Manager to enter into an agreement
which is a first amendment to Community Development Block Grant Program
intergovernmental cooperative agreement

A motion was made by Council Member Duffek, seconded by Council Member Pierce to authorize the City Manager to enter into an agreement which is a first amendment to Community Development Block Grant Program intergovernmental cooperative agreement.

The vote was as follows: The motion carried with a 5-0 vote.

FOR – 5 AGAINST - 0

9. City Manager’s Report

Spring Cleanup would be held March 10 – 16 at the Public Works facility and Hazardous Waste Disposal would take place March 15 at Friendship Park. Residents would be able to dispose of their hazardous waste items until the containers reached full capacity. Those residents who wanted to dispose of hazardous waste would be asked to verify residence with identification as a Kirby resident. CPS Energy awarded the City with $1,500 for the purchase of trees. The transition to the new Allied garbage containers was taking place. The uniform containers looked good along city streets.

10. Receive Comments from Members of the City Council

1. Council Member Grant – the digital sign would be installed, looking into landscaping.

2. Council Member Duffek – no comment.

3. Council Member Lehman – thanked Ms. Joye McQueen for the positive changes at the Senior Center.

4. Council Member Pierce - the Senior Center breakfast was good, thoughts to the family who lost their loved one during the recent incident on Binz Engleman Road. Thanked all who attended the meeting and invited them to come back. Glad to see Jeff Flinn at the meeting. Offered her apology to Ms. Castello for not receiving information on the new garbage container. Thanked all of the department heads for their reports.

10. Receive Comments from Mayor

Met with a contractor and city manager regarding street sweeping in the city and the parking lot improvement at the City park. CPS Energy will be contacted regarding extra lighting at the City park. Volunteers were needed for park cleanup on April 19, 2008. Thanked the residents who spoke at the meeting, the city council takes citizen concerns seriously.

11. Adjournment

A motion was made by Council Member Pierce, seconded by Council Member Lehman t o adjourn the meeting. The meeting adjourned at 7:35 P.M.

________________________________
Johnny Duffek, Jr., Mayor
ATTEST:

_______________________________
Patty Cox, TRMC
City Secretary

February 21, 2008 -- Posted by the City of Kirby Texas on Monday, March 3 2008

MINUTES
KIRBY CITY COUNCIL
REGULAR MEETING ON FEBRUARY 21, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 7:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT

Mayor Duffek
Mayor Pro-Tem Davis
Council Member Pierce
Council Member Lehman
Council Member Wilson
Council Member Duffek
Council Member Grant

4. Approval of Previous Meeting Minutes:

a. Regular Meeting, February 7, 2008

A motion was made by Council Member Lehman, seconded by Council Member Pierce to approve the minutes of February 7, 2008, as written. The motion carried with a 6-1-0 vote.

FOR: 6 Abstain: 1 (Council Member Grant) AGAINST: 0.

The minutes were approved as written.

5. Citizen Participation

1. Lee Anderson, offered his comments on the new automated garbage system.

6. Old Business:

a. Discussion/possible action on Ordinance No. O-2008-642 to amend the 2007-08 municipal
budget for municipal budget. This is the second reading

A motion was made by Council Member Pierce, seconded by Mayor Pro-Tem Davis to approve Ordinance No. O-2008-642 to amend the 2007-08 municipal budget for municipal budget.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

b. Discussion/possible action on Ordinance No.O-2008-643 amending section 51.06 of the
Code of Ordinances to set times for putting out and retrieving refuse containers for
residential solid waste collection and to specify the location placement of refuse and
recyclable containers. This is the first reading.

A motion was made by Council Member Grant, seconded by Council Member Lehman to approve Ordinance No. O-2008-643 amending Section 51.06 of the Code of Ordinances to set times for putting out and retrieving refuse containers for residential solid waste collection until further review.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

7. New Business:

a. Discussion/possible action of Resolution No. R-2008-551 authorizing the City Manager to
submit a Community Development Block Grant Application (CDBG) for Friendship Park
ADA project

A motion was made by Council Member Wilson, seconded by Council Member Lehman to accept Resolution No. R-2008-551 authorizing the City Manager to submit a Community Development Block Grant Application (CDBG) for Friendship Park ADA project.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

b. Discussion/possible action of Ordinance No. O-2008-644 lowering the speed limit of FM78.
This is the first reading.

A motion was made by Council Member Duffek, seconded by Council Member Grant to adopt Ordinance No. O-2008-644 lowering the speed limit of FM78.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

8. City Manager’s Report

Allied Waste met with the public at the Senior Center to provide information on the new automated system. Patty Cox received her Texas Municipal Clerks recertification in Austin this month. The voting in the Primaries on March 4, 2008 will be held at city hall for precincts 4064, 4144 and 4145. On March 1, the police department will be cooking breakfast at the senior center.

9. Receive Comments from Members of the City Council

1. Mayor Pro-Tem Davis – No comment.

2. Council Member Pierce – Thanked everyone for attending the meeting.

3. Council Member Lehman – asked that the city look into the parking along the shoulder on FM 78.

4. Council member Wilson – No comment.

5. Council Member Duffek – No comment.

6. Council Member Grant – Inquired about the stop sign at Binz Engleman. Asked staff to look into credit card payments to be offered by the City. City Manager said currently the court accepts credit card payments, looking to the utility payments being made by credit card. Consider Kirby newsletter to serve as the official newspaper instead of the Herald, for the city of Kirby. Revisit the littering and unsolicited distribution of the paper.

10. Receive Comments from Mayor

There is some activity in the city as far as development of property. Recently purchased 15 picnic table for $375 at the Live Oak auction. Rick Dowdy, Kirby Junior High School, working to construct seven new picnic tables as a project for the junior high school. The city will supply the materials. The completion of the Playground should be around the middle of April. Kirby HOBO Festival needs items for the auction and volunteers to help with the event.

11. Adjournment

A motion was made by Council Member Wilson, seconded by Council Member Grant o adjourn the meeting. The meeting adjourned at 7:27 P.M.

________________________________
Johnny Duffek, Jr., Mayor
ATTEST:

_______________________________
Patty Cox, TRMC
City Secretary

February 7, 2008 -- Posted by the City of Kirby Texas on Friday, February 15 2008

MINUTES
KIRBY CITY COUNCIL
REGULAR MEETING ON FEBRUARY 7, 2008

1. Call Meeting To Order:

Mayor Duffek called the meeting to order at 7:00 P.M.

2. Invocation And Pledge Of Allegiance To The Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT ABSENT

Mayor Duffek Council Member Grant
Mayor Pro-Tem Davis
Council Member Pierce
Council Member Lehman
Council Member Wilson
Council Member Duffek

4. Approval Of Previous Meeting Minutes:

a. Regular Meeting, January 17, 2008

A motion was made by Mayor Pro-Tem Davis, seconded by Council Member Wilson to approve the minutes of January 17, 2008, with a correction on page 2, item 8. a. The motion carried with a 6-0 vote.

FOR: 6 ABSTAIN: 1 AGAINST: 0.

The minutes were approved as corrected.

5. Citizen Participation:

1. Lee Anderson spoke concerning Ordinance Number O-2008-643, the time limits and placement of the garbage container should be reconsidered.

2. Janet Hillson, spoke concerning Ordinance Number O-2008-643, garbage and street, no brush pick up. Drainage problem on her street in front of her home.

3. Heather Raborn, concerned about once a week garbage pick up.

4. Ernest Spradling, concerned about residents who are not able to move the new garbage container and those who do not have a way to transport their brush to another location for discarding.

5. Peter Kries, spoke regarding the newsletter for the city of Kirby. An outline was distributed to Council. Another request was made for volunteers. A template of the newsletter will be provided to the Mayor and City Manager.

6. New Business:

a. Discussion/possible action on Ordinance
No. O-2008-642 to amend the
2007-08 municipal budget for municipal
budget. This is the first reading

A motion was made by Council Member Duffek, seconded by Mayor Pro-Tem Davis to approve Ordinance No. O-2008-642 to amend the 2007-08 municipal budget for municipal budget.

The vote was as follows: The motion carried with a 6-0 vote.

FOR – 6 AGAINST - 0

b. Discussion/possible action of Ordinance No. O-
2008-643 amending Section 51.06 of the Code of
Ordinances to set times for putting out and
retrieving refuse containers for residential solid
waste collection. This is the first reading

A motion was made by Mayor Pro-Tem Davis, seconded by Council Member Lehman to table Ordinance No. O-2008-643 amending Section 51.06 of the Code of Ordinances to set times for putting out and retrieving refuse containers for residential solid waste collection until further review.

The vote was as follows: The motion carried with a 6-0 vote.

FOR – 6 AGAINST - 0

c. Discussion/possible action of Resolution No. R-
2008-547 authorizing the City Manager to submit a
Community Development Block Grant Application
(CDBG) for Phase I of the Jaenke Subdivision
Street Reconstruction

A motion was made by Council Member Lehman, seconded by Council Member Wilson to accept Resolution No. R-2008-547 authorizing the City Manager to submit a Community Development Block Grant Application (CDBG) for Phase I of the Jaenke Subdivision Street Reconstruction.

The vote was as follows: The motion carried with a 6-0 vote.

FOR – 6 AGAINST - 0

d. Discussion/possible action of making and
manifesting a two(2) year lease
agreement with Kirby Little League Inc., for the
use of land owned by the
City of Kirby to conduct Little League baseball
athletic functions

A motion was made by Council Member Duffek, seconded by Council Member Pierce to approve the making and manifesting a two (2) year lease agreement with Kirby Little League Inc., for the use of land owned by the City of Kirby to conduct Little League baseball athletic functions.

The vote was as follows: The motion carried with a 6-0 vote.

FOR – 6 AGAINST - 0

e. Discussion/possible action of Resolution No. R-
2008-548 calling the 2008 General Election to be
held on May 10, 2008.

A motion was made by Council Member Duffek, seconded by Mayor Pro-Tem Davis to accept Resolution No. R-2008-548 calling the 2008 General Election to be held on May 10, 2008.

Mayor Duffek stated the election was being called for the purpose of electing three council members, positions held by Mayor Pro-Tem Rhonda Davis, Council Member Jerry Lehman and Council Member Scott Duffek.

The vote was as follows: The motion carried with a 6-0 vote.

FOR – 6 AGAINST – 0

f. Discussion/possible action of Resolution No. R-
2008-549 appointing the election officials for
the May 10, 2008 City Council General Election
setting the rate of pay for the election
officials, the maximum number of election clerks
for the polling place, and designation of the
Early Voting Ballot Board

A motion was made by Council Member Wilson, seconded by Council Member Lehman to accept Resolution No. R-2008-549 appointing the election officials for the May 10, 2008 City Council General Election setting the rate of pay for the election officials, the maximum number of election clerks for the polling place, and designation of the Early Voting Ballot Board.

Mayor Duffek stated for the record, the election judge is Charlene Wyatt, 2414 Rutledge, alternate judge is Emma Jo Harvey, 3841 Michael Collins. The rate of pay is $7.00 per hour and the judge shall receive an additional $25.00 for the delivery of the returns of the election.

The vote was as follows: The motion carried with a 6-0 vote.

FOR – 6 AGAINST - 0

g. Discussion/possible action of Resolution No. R-
2008-550 informing the City Council of the City
Secretary’s appointment of a temporary employee as
Deputy Early Voting Clerk

A motion was made by Council Member Duffek, seconded by Mayor Pro-Tem Davis to accept Resolution No. R-2008-550 informing the City Council of the City Secretary’s appointment of a temporary employee as Deputy Early Voting Clerk.

Mayor Duffek stated the deputy early voting clerk will be Emma Jo Harvey.

The vote was as follows: The motion carried with a 6-0 vote.

FOR – 6 AGAINST - 0

7. City Manager’s Report:

Due to the fact there would no longer be weekly brush pick up, the City would offer additional clean-up opportunities at public works during the year. Allied Waste along with city staff and Senior Center staff will make a presentation to show seniors how the new garbage system works. Staff and the city attorney are working on the Kirby Drive issue. There were three grants applied for through CDBG, they are requesting funds for streets on Edalyn, Hickory Hill, also funds for a parking lot at Friendship Park. TxDOT has approved the lowering of the speed limit on FM 78 to 45 m.p.h., 800 feet on either side of signal light at Gibbs Sprawl and offered their concern about parking on the shoulder of FM 78. TxDOT has asked that city council address the issue.

8. Receive Comments From Members Of The City Council:

1. Council Member Duffek – No comments.

2. Council Member Wilson – Citizens on Patrol were in attendance at the Council meeting. Spoke with the environmental section at CPS about donating 4 – 5 gallon trees for our park. Should look at allowing residents to place garbage out the night before their pick up day.

3. Council Member Lehman – Thanked everyone for coming out. Garbage is a big issue. HOBO Festival at Friendship Park on May 2-4, 2008. There will be a non-sanctioned chili cook-off on May 3.

4. Council Member Pierce – Thanked everyone for attending the meeting and invited everyone to come back. The garbage rate was locked in at a reasonable rate with the new once a week pick up. Approach your council with your concerns. The City will address John Sterling Park and the clean up. The flyer distributed by Allied Waste offered an extra garbage container for a purchase price of $3.50 per month.

5. Mayor Pro-Tem Davis – Thanked everyone for attending the meeting and sharing their concerns. Addressed the Allied Waste contract regarding the extra container, the extra container would be on a short term basis for $3.50 per month at the desire of the customer.

9. Receive Comments From Mayor:

Thanked everyone for attending. Council will find a way to fund changes. Need to set a new date for city business visits toward the end of month of March. Little League opening day is March 29. Street sweeping issue will be looked at. Allied Waste sub contracted the street sweeping and staff had concerns with the response time when called in. Staff will look at street sweeping eliminating the middleman.

10. Adjournment:

A motion was made by Council Member Wilson, seconded by Council Member Lehman to adjourn the meeting. The meeting adjourned at 8:08 P.M.

________________________________
Johnny Duffek, Jr., Mayor

ATTEST:

_______________________________
Patty Cox, TRMC
City Secretary

Workshop/Regular Council Meeting 1-17-2008 -- Posted by the City of Kirby Texas on Monday, February 4 2008

MINUTES
KIRBY CITY COUNCIL
WORKSHOP/REGULAR MEETING ON JANUARY 17, 2008

1. Call Meeting to Order:

Mayor Duffek called the meeting to order at 6:00 P.M.

2. Invocation and Pledge of Allegiance to the Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

Mayor Duffek
Mayor Pro-Tem Davis
Council Member Pierce
Council Member Lehman
Council Member Wilson
Council Member Duffek
Council Member Grant

4. Workshop Meeting:

a. Discussion – Review of City of Kirby
infrastructure needs

The City Council and staff discussed the needs of each city department. The information discussed during the workshop is attached to these minutes.

5. Approval of Previous Meeting Minutes:

a. Regular Meeting, January 3, 2008

A motion was made by Mayor Pro-Tem Davis, seconded by Council Member Wilson to
approve the minutes of January 3, 2008.

6. Citizen Participation:

1. Peter Kries addressed the need for a city newsletter.

7. Special Business:

a. Kirby Police Officers –presentation of
certificates of appreciation

Mrs. Debby Wilson thanked everyone who helped with the Christmas program. Grande
Communication, Kirby Senior Center, Herman Sons, Martin Chavez, Lavilla Mexican
Restaurant, J&G Motors, Rebecca Pena, Dean’s Used Cars, and Jim’s Used Cars all received
plaques for their contributions.

Mayor Duffek thanked Mrs. Wilson for her hard work in the Christmas program.

8. New Business:

a. Discussion/possible action of Resolution
No. R-2008-545 authorizing the City
Manager to submit a Community Development
Block Grant Application (CDBG) for Phase
II of the Hickory Hill Subdivision Street
Reconstruction

A motion was made by Council Member Grant, seconded by Council Member Lehman to authorize the city manager to submit a Community Development Block Grant application (CDBG) for Phase II of the Hickory Hill Subdivision Street Reconstruction.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST – 0

b. Discussion/possible action of Resolution
No. R-2008-546 expressing the City of
Kirby’s desire to participate in a local
government cooperative purchasing
program pursuant to the authority granted
by Chapter 791 of the Texas
Government Code, the Interlocal
Cooperation Act

A motion was made by Council Member Wilson, seconded by Council Member Duffek to
authorize the city of Kirby to participate in a local government cooperative purchasing program
pursuant to the authority granted by Chapter 791 of the Texas Government Code, the Interlocal
Cooperation Act.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

9. City Manager’s Report:

There will be a German Dinner at the Kirby Senior Center on January 19, 2008, 4 P.M. –
7 P.M. $6.00 plates. City offices will be closed Monday, January 21, 2008 in observance of
Martin Luther King Day.

10. Receive Comments from Members of the City Council:

1. Mayor Pro-Tem Davis said she was proud of Sid because he pointed out some
positive things in the City. The workshop was informative and looking forward to touring the City.

2. Council Member Pierce thanked everyone who attended the meeting and the
participants in the Blue Santa event. The workshop was a step toward setting long term goals. Put the goals in writing and get them done, for the City. Thanked department heads for information. Looking forward to progress.

3. Council Member Lehman concurred with Council Member Pierce.

4. Council Member Wilson said the workshop was a great idea. Requested a
priority list for a five year period. The COP will meet on February 5, 2008 at 7:00 P.M. at the police department. Applications were in the lobby at the police department. There was progress at the Kirby Senior Center and thanked Ms. Joye McQueen for making it possible.

5. Council Member Duffek said the workshop was very informative. There were lots of needs that were addressed, not just wants.

6. Council Member Grant suggested prioritizing long and short term goals. The funding of the digital sign has been secured. In approximately 45 days the sign will be installed on the corner of Seguin Road and FM 78. HEB will be approached to fund the xeriscaping of the corner where the sign will be placed. Staff was prepared for the meeting and did a good job informing the Council of the needs for the City.

11. Receive Comments from Mayor:

Takes leadership to accomplish meeting the goals for the City. The members of Council are the leaders. As leaders, the Council makes plans for the future and addresses the issues as they come up. Mr. Bolda is an excellent financial director and exhibits this through the facts and figures he presents to Council. Mr. Lankford understands that the direction of the City is to accomplish professionalism and responsibility. Council Member Duffek used his laptop in an experiment to reduce the papers the Council receives. Met with Tom Jividen, President of Kirby Little League, regarding the relocation of the fence the on softball field. March 15, 2008 is opening day for the Little League.

12. Adjournment:

A motion was made by Council Member Grant, seconded by Council Member Wilson to adjourn the meeting. The meeting adjourned at 8:00 P.M.
___________________________ Johnny Duffek, Jr., Mayor
_____________________
Patty Cox, TRMC, CMC
City Secretary

KIRBY CITY COUNCIL
WORKSHOP ON JANUARY 17, 2008

Chief Riedel, Fire Department

Informed the council the fire station was built in 1969, two bays were added later.
Problems included:
Leaky roof
1990’s foundation shifted due to the additional weight placed on it by new vehicles
One full bathroom with a single walk-in shower – shower pan leaks
Added a single bathroom
Two bays remodeled to bunk room
Need to upgrade to meet ADA requirements
Discussed funds and other issues building a new fire station.
$300,000 available in budget
Location, plans, engineer, architect discussed
Budget amendment regarding the fire station
Emergency Service District update
General maintenance on current building

Chief Crespo, Police Department

Police Station is 12 years old
Department has outgrown the building
Additional space needed
9-1-1 needs upgrade, space unavailable to support the upgrade
Air conditioning trouble
Prisoners – not a secure area
Security issues with the entire building
Current lot will not accommodate a larger building
Possible fire/police facility to be considered

Sidney Lankford, Public Works

Sewer lines:
Approximately 80% of the sewer made of clay pipe and 10% are concrete pipe and 10% PVC ($10,000,000 over the next 20 years to replace sewer lines.)
The clay and concrete pipe are around 30-40 years old and they have met their life expectancies and need to be replaced.
In the process of repairing at least one street section a year.
Water mains:
Approximately 90% of the water mains are AC pipe, 8% is PVC and 2% is ductile iron.
The water mains are approximately 30 – 40 years old.
In the process of repairing at least one street section a year.
There are several fire hydrants that need to be replaced.
Storm drains and drainage ditches:
The storm drains on Gibbs Sprawl and Kirby Heights were installed in 1993 and are in good condition
There are several drainage ditches that are in need of repair or upgrade:
A section of the drainage ditch that is in the 5100 block of Seguin and runs through the City needs to be regarded.
The small drainage ditch next to 3535 Vinecrest would drain better and require less maintenance if it was concrete.
The bridge in the 3100 block of Ackerman, the 5500 block of Binz Engleman and the 5100 block of Seguin must be redesigned to stop erosion.
Lift station:
The small lift station behind the restroom at Friendship Park is scheduled for repairs of the lid section and the apparatus that holds the electrical panel box.
The lift station behind the 5100 block of Wheatland will need two new motors in the next two or three years. The force main that runs from the lift station to Pageland Street will need to be replaced in the next two to three years.
Well #2:
The electrical equipment room needs to be replaced.
The well motor will need to be replaced in three to four years.
The water tower has been painted on the inside and outside and has been reconstructed to meet all TECQ rules and regulations.
The well head piping, pump and shaft was replaced in 1997.
Well #3:
The booster pump and motors in the pump room should be changed out in the next three years.
The well piping, pump and shaft were replaced in 2006.
The well motor is scheduled to be replaced in 2008.
The outside of the elevated storage tank needs to be repainted.
The outside and inside of the million gallon storage tank need to be repainted.
Public Works building:
The public works building is in need of exterior and interior paint and some minor remodeling on the inside.
Animal Control building:
The animal control building needs to be rebuilt by order of Dr. Tull of the State Health service
Remodeled it this year siding on the inside, painting counter tops
Shop Buildings:
Needs some minor reconstruction
John Sterling building:
The siding needs to be replaced.
The vanities in the restrooms need to be replaced
The tile on the floors need to be retiled
Swimming pool:
The pool was resurfaced in 2006
The pumps and filter system will need to be replaced in three years
The benches and gazebos need to be replaced.
Hugo Lentz Park:
Needs new restroom facility
Needs new picnic tables under the pavilion
Friendship Park
Needs new fixtures in the restroom
Tennis court and basketball court needs to be resurfaced
Several areas in the road need to be repairs
Playground equipment is scheduled to be installed in 2008
The pavilion needs new picnic tables.

Joye McQueen – Senior Center

Parking lot holds water, needs repair
Kitchen equipment

January 3, 2008 -- Posted by the City of Kirby Texas on Monday, January 14 2008

MINUTES
KIRBY CITY COUNCIL
REGULAR MEETING ON JANUARY 3, 2008

1. Call Meeting To Order:

Mayor Duffek called the meeting to order at 7:00 P.M.

2. Invocation And Pledge Of Allegiance To The Flag:

Mayor Duffek led the Invocation and Pledge of Allegiance to the Flag.

3. Roll Call:

PRESENT

Mayor Duffek
Mayor Pro-Tem Davis
Council Member Pierce, arrived at 7:20 p.m.
Council Member Lehman
Council Member Wilson
Council Member Duffek
Council Member Grant

4. Approval Of Previous Meeting Minutes:

a. Regular Meeting, December 20, 2007

A motion was made by Council Member Duffek, seconded by Mayor Pro-Tem Davis to approve the minutes of December 20, 2007.

The minutes were approved as written.

5. Citizen Participation:

1. Mr. Peter Kries spoke concerning Allied Waste not picking up and recycling in accordance with their holiday schedule.

6. Department Head briefings:

1. Public Works – Sidney Lankford,
Superintendent

Per the project list submitted to the City Council on December 3, 2007:

• Demo the old restrooms at Hugo Lentz Park -
Completed
• Remodeling the Animal Shelter- Completed
and setting up a meeting with the State
Health Department for a re-inspection.
• Remove weeds from sidewalks and curbs with
the assistance of residents.
• Straighten up sign poles within the city
and installing the new speed limit signs –
Ongoing
• Repair sidewalks and asphalt due to main
breaks and ground movement- Completed
• Install privacy fence in rear of public
works yard and in front of and along the
north side of well yard #2 - Completed at
well yard
• Continue to fill in low spots and ruts in
alleys.
• Prepare area at Friendship Park for new
playground equipment. All old electrical
equipment has been removed.
• Work with contractor to repaint top of the
elevated water storage tower at well # 3 -
Meeting set up with the contractor
December 14, 2007.
• We will be working with Ford Engineering
on the sewer line reconstruction behind
the 3900 block to the 3600 block of
Vinecrest and the water main
reconstruction in the 3500 block to 3300
block of Autumn - Meeting set up with Ford
Engineering on January 8, 2008 to discuss
these projects.
• Working with several property owners that
have outstanding violations on their
premises. We are receiving bids to bring
the property located at 3223 Ackerman into
compliance.

Met with Jetter Electric regarding the placement of the new panel box, lights and plugs at Friendship Park.

We lost one employee on December 26, 2007, and filled the position on January 2, 2008. We have one position open in water and we hope to fill it soon.

Mayor Duffek asked Mr. Lankford to get the cost for a new tractor.

2. Senior Center – Joye McQueen, Manager

• St. Joan of Arc will host the monthly
breakfast
• The Christmas Party at the Senior Center
was a success

3. Police Department – Chief Rick Crespo

• Reported there were service calls,
incidents and citations were issued.
• Police Officers Association held the Blue
Santa December 14th and it was a success.
• Informed Council that all of patrol had
attended a law enforcement hands-on
driving course.

Mayor Duffek asked Chief Crespo and Emergency Management Coordinator Busch to get the cost for a new radio system.

Council Member Wilson inquired into patrolling at the pre-school.

Council Member Lehman asked for a current report from Code Compliance.

4. Finance Department – Tim Bolda, Director

• Revenue is coming in.
• We have been good stewards of the
citizens’ money.

5. Fire Department – Coralon Busch, Emergency Management Coordinator

• Reported there were Fire/First response
calls and EMS calls.
• Fire hydrant maintenance within the city
is ongoing.
• There were a couple of emergency
management drills ready.
• The Kirby Volunteer Fire Department is
still working with neighborhoods
within the County regarding Emergency
Service District.
• A meeting for the Emergency Service
District was set for this month to set the
date for the public hearing. It may go to
vote in May.

Council Member Grant inquired if the fire hydrants were tested. Mr. Bush stated the hydrants were tested and if a problem existed it was corrected.

Mayor Duffek asked what the cost would be for a new aerial ladder truck for the fire department. Also, inquired about the number of two story structures in Kirby.

7. Special Business:

a. Rededication of city hall

Mayor Duffek read a Proclamation rededicating city hall.

b. Presentation of award

Mayor Duffek presented Mr. Sidney Lankford, Public Works Supervisor with a plaque naming him Employee of the Year.

8. New Business:

a. Discussion/possible action of accepting
the FY 2006-07 audit

Mrs. Deborah Fraser, Armstrong, Vaughan and Associates, P.C., presented the FY 2006-07 audit to the Council. She informed the Council the audit received an unqualified opinion. She thanked City Manager Tedford and Financial Director Bolda for making the audit an easy process.

A motion was made by Mayor Pro-Tem Davis, seconded by Council Member Pierce to accept the FY 2006-07 audit as presented.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

b. Discussion/possible action of certifying
the 2007 tax roll

A motion was made by Council Member Grant, seconded by Council Member Lehman to approve the certifying of the 2007 tax roll.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

c. Discussion/possible action on the City of
Kirby Employees Guide

A motion was made by Mayor Pro-Tem Davis, seconded by Council Member Grant to accept the City of Kirby Employees Guide as written.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

d. Discussion/possible action of authorizing
the city manager to enter into an
interlocal agreement for detention
services with the City of San Antonio

A motion was made by Council Member Duffek, seconded by Council Member Lehman to allow the city manager to enter into an interlocal agreement for detention services with the City of San Antonio.

The vote was as follows: The motion carried with a 7-0 vote.

FOR – 7 AGAINST - 0

8. City Manager’s Report:

The process of winter averaging is in progress. Mr. Kries was given an apology for the inconvenience of the holiday schedule from Allied Waste. The renewal of the contract with Allied Waste has been delayed one month, from February 1, 2008 to March 1, 2008.

9. Receive Comments From Members Of The City Council:

1. Council Member Grant – The council chamber was really nice. Schertz Bank has agreed to underwrite the entire project for the 3’X4’ digital sign to be placed at Seguin Road and FM 78. The digital sign should be in place within 45 days and will be made available to any organization that wants to use it. Would like to start a new tradition of an annual group photo of the council to hang in city hall to preserve and remember them for their achievements. Someone has been putting advertising signs on traffic signs. San Antonio has an ordinance allowing citizens to remove these signs. Asked that the Council find a way to put Kirby on the map.

2. Council Member Duffek – Congratulated Sid for work done with the city. Also, thanked the other department for their work. New council chamber looks great.

3. Council Member Wilson – Good idea to send letter to residents about new trash pick-up. Congratulated Mr. Lankford for doing a great job. Thanked the city for the flowers sent for his uncle. Thanked Tim Bolda for doing a great job.

4. Council Member Lehman – Congratulated Sid for doing a great job and thanked the department heads for their reports. The council chamber looks great. Wished everyone a Happy New Year.

5. Council Member Pierce - Apologized for being late. Thanked the audience for attending the meeting. The council chamber looked great. Congratulated Mr. Lankford for a job well done. Keep the Miller family in your prayers. Requested an ordinance to enforce sign issues. Keep troops in our thoughts and prayers.

6. Mayor Pro-Tem Davis – The council chamber looked beautiful. Thanked Mrs. Fraser and staff. Congratulated Sid and thanked department heads for their reports. Remember the Miller family and their loss.

10. Receive Comments From Mayor:

Offered condolences to the Miller family for their loss.

Discuss the dumpster for recycling at Kirby Middle School with code compliance.

A workshop will be scheduled to be held before the next council meeting to discuss the proposed future of the city facilities. The agenda will consist of the needs and objectives of the city. The meeting will be held at 6:00 P.M., before the regular council meeting. This is an open meeting and the public is invited to attend.

The Parks and Recreation Commission will meet next week to finalize plans on the playground equipment. There was a possible April completion date.

Discuss plans for the Kirby Hobo Fest 2008. The Parks event will run May 2, 3, and 4 if we can get the carnival that we want. Volunteers are needed.

Mayor has discussed with the City Manager of combining the Economic Development Commission and the Planning and Zoning Commission to discuss future goals for city. These two groups need to work together in order to improve our chances of success.

The first phase of the County’s Emergency Service District is in place. The second phase will be public hearings and a May election date for County residents. All indications are that these residents are in support of this ESD. If it passes it will mean a huge economic shot in the arm for the city of Kirby with close to $500,000 infused into our budget for the fire department. That means that we will be able to move some of our current budget into other areas of the city.

We are once again putting together requests for more CDBG funds for such things as equipment, drainage, infrastructure and fire department apparatus equipment. The Senior Center also will be asking for funds.

The city manager is currently working with VIA to procure bus bench covers for some areas of our city.

Also working with city public service on installing new types of lights in certain areas of our city.

Working with TxDOT to lower the speed limit of FM 78.

Sidney and I are still working with Mr. Garza from the San Antonio River Authority on the redevelopment of Rosillo Creek within our city. This will be an ongoing project that we hope to have completed within the next two years.

The city manager and I are going to meet with representatives from the YMCA in regards to them taking over our swimming pool operations. We will keep council informed as to the outcome of these meetings.

Buildings and Standards again will start back up this month. Currently working on a house at Ackerman Road and they will continue working on other properties as they come up.

Recently had a problem with Country Oaks apartments on a gas line problem that ended up being in the news. (10 days or more without gas)

San Antonio Housing Authority was not aware of any problems

Propose – major inspection of the property by code compliance and building inspector, and fire marshall to look for violations in regards to this property. This property has been overlooked for too long and it is time for the city to look at this property and see if there are any life and death issues that need to be resolved before something happens to someone. I am also asking that we look at all public housing facilities within our city to be sure that they too are in compliance. I would like written reports and findings brought forth to this city council and made public as soon as available to review.

Within the next six months I would like an emergency services catastrophic event table top exercise to take place. I would like our emergency services director to put this together and set the date. Note – talked to Emergency Management Coordinator Bush – next month.

We are still working with San Antonio on boundary adjustments. All of the paperwork has been turned in to them and

CITY OF KIRBY TEXAS MEETING MINUTES